Administrative/Planning Assistant (M/W/X)

Bedrijfsdetails

We are looking for candidate. Are you willing to work for the European Parliament Visitor Facilities!
The sites are located in Etterbeek (Brussels) and guides visitors through an overview of European history - Available in all 24 official languages of the European Union, free admission and customized resources will be available for schools, families and groups.

Functie

We are seeking a new colleague to join the planning team, full-time.

The primary responsibility of the administration & planning assistant is to provide essential administrative support to the service staff provision. This role involves assisting with scheduling, logistics, and administrative tasks related to staff deployment. The administration & planning assistant will work closely with account managers, team leaders, and the HR business partner to ensure the efficient allocation of resources.

Key Responsibilities:

• Schedule and deploy floor staff to ensure full coverage of all positions.
• Create and manage work rosters, considering staff availability and site requirements.
• Track leave entitlements, including annual leave, public holidays, and statutory leave, in compliance with Belgian labor laws.
• Ensure appropriate leave scheduling while maintaining adequate staffing levels.
• Administer working hours, leaves, and vacations.
• Collaborate with the payroll officer to process payroll and benefits, ensuring compliance with Belgian social security and tax regulations.
• Handle administrative aspects of parental leave, care leave, and other forms of time credit.

Profiel

The ideal candidate must:

• Be fluent in French and English (additional languages are an asset);
• Have a good understanding of Dutch;
• Be available to work full-time, 5 days a week.
• Have experience in planning activities (it's a plus!).

Taal

• Fluent in French;
• Fluent in English;
• Good understanding of Dutch;
• Any additional language is a plus!

Aanbod

• Sodexo contract;
• Salary in accordance with CP 200, category 2;
• Eco-cheques;
• Meal vouchers;
• Transportation cost reimbursement;
• Insurances (dental, hospital, pension, death and disability);
• Collaborative and dynamic working environment.